Avoid jargon and slang, attach copies of late invoices to each text if a client has lost the previous ones. When compiling an unpaid invoice past due invoice letter, it’s essential to use the correct terminology. When the payment deadline has expired, and the money has not arrived, it’s time to write a reminder. For example, the phrase “5/15 Net 45” means customers will receive a 5% discount if they transfer money within the first 15 days. Your contract and the Excel, PDF, or Google Docs template invoice should reflect such an offer. To motivate orderers to pay quickly, offer them a discount. It may be indicated by a specific date or given as, for example, “Net 30, 45, etc.” The second option shows that a recipient has 30 or 45 days to make a payment from the moment the invoice is issued. Whether generated manually or using SaldoInvoice, your invoice should clearly state the time during which you are waiting for payment. Of course, you do not want to allow such situations, so you need to gently remind an orderer to transfer funds to you before the end of the agreed period. So, what is an outstanding invoice? It’s a document that has expired, and you still haven’t got payment from a client.

So, for example, you can contact the third party in advance and use finance invoices to avoid losing the funds. Send a strong letter for outstanding payment stating that you’ll begin to accrue interest for late payment and that if you don’t receive the money soon, you’ll apply legal actions.īy the way, there are tools to protect businesses from dishonest clients. If a recipient is still ignoring you, move on to more active steps. It may well turn out that they simply forgot about the payment and not maliciously didn’t pay.

In that case, you need to write a friendly overdue invoice letter with a reminder and clarification on whether everything is in order with a customer. Suppose you still have not received the compensation due. After that, a recipient has a certain period during which money should be transferred to your account. Such a polite and gentle message encourages timely payment.

Along with sending a file, it’s recommended to write an invoice follow-up email, specifying brief information regarding the order and the amount to be paid. It’s issued after the work on the order is completed. Learn more What Is an Overdue Invoice Letter?Ĭommercial invoices for contractors and freelancers are used to claim compensation for products provided. Read what past due invoices are and ways of dealing with them.

Sample invoice letter for payment